E-Rechnung: Unternehmen sagen Papierrechnung den Kampf an

von | 12.03.2014
Briefkasten mit Gesicht

Viele Jahre lang waren im Output-Management der Unternehmen Papierrechnungen die Universallösung. Damit erreichte man die Mehrzahl seiner Kunden auf „dem kleinsten gemeinsamen Medien-Nenner“. Der elektronische Versand mittels Qualifizierten Elektronischen Signaturen war kompliziert. EDI war teuer und nur für Großkunden geeignet. In vielen Fällen hatte die Papierrechnung das beste Preis-Leistungsverhältnis. Doch das ist seit letztem Jahr anders. Wir nehmen in unseren Projekten immer mehr Unternehmen wahr, die der Papierrechnung offen den Kampf angesagt haben. Im Output-Management wird die E-Mail mit der Rechnung als PDF Anhang oft zum neuen Medium der Wahl.

Die Papierrechnung erhält Gegenwind

Die Rechnung in Papierform ist noch nicht tot, denn Umstellung braucht seine Zeit und wer eine Rechnung in Papier erhalten möchte, kann dies vom Absender fordern. Doch lassen sich die Rechnungsversender diesen „Service“ nach dem „Bestrafungsprinzip“ immer häufiger teuer bezahlen. 5 Euro pro Rechnung sind da keine Seltenheit. Unternehmen wie Amazon oder DHL informieren ihre Business-Kunden per Lieferanten-Newsletter über die Umstellung. Da wird der Brief zum Premiumprodukt, jedoch ganz anders, als das Transpromo-Experten noch vor Jahren vorausgesagt haben. Der Absender spart, der Rechnungsempfänger kann aber Mehrkosten bei der Verarbeitung haben, wenn er die elektronischen Rechnungen noch nicht revisionssicher verarbeitet und die Infrastruktur dafür aufbauen muss.

Doch der Druck auf die Papierrechnung wächst auch von der Seite der Rechnungsempfänger. Einige Rechnungsempfänger setzen ihre Marktmacht ein und lehnen den Empfang von Papierrechnungen grundsätzlich ab. Sie fordern in ihren Vertragsbedingungen sogar die Ausstellung elektronischer Rechnungen in definierten Formaten. Rechnungen, die nicht in der richtigen Form eingehen, werden schlicht nicht bezahlt. Damit wird auch auf die Rechnungsversender Druck aufgebaut, ihre Prozesse im Output-Management zu überarbeiten.

Diese Entwicklung und das Spannungsverhältnis zwischen Einsparpotenzialen und Kostendruck sorgt für eine neue Dynamik im Output-Management der Versender und im Input-Management der Empfänger von Rechnungen. Das Volumen an Papierrechnungen ist dabei noch immer erheblich. Schätzungen zu Folge sind 3-5% des Briefaufkommens Rechnungen. Das sind in Summe 350.000 Rechnungen oder anders ausgedrückt 5 Tonnen Papier pro Tag. Dies entspricht dem Gewicht eines ausgewachsenen Baumes.

Ein Berg Papierrechnungen: ein vertrautes aber bald schon historisches Bild. Foto: kozumel / flickr.com

E-Rechnungen für Privatpersonen ein „alter Hut“

Im Geschäft mit den Privatkunden ist die Papierrechnung schon vor etlichen Jahren verschwunden. Telekommunikationsanbieter, Theaterhäuser oder Mobilitätsdienstleister, wie etwa die Deutsche Bahn, oder MyTaxi, setzen schon lange auf die elektronische Variante per E-Mail. In einigen Fällen erhalten die Kunden auch einen Link per Mail und können die Rechnungsdaten dann in einem Kundenportal abrufen. Diese Lösungen ließen sich zum einen aufgrund des ungleichen Kräfteverhältnisses zwischen Unternehmen und Kunde durchsetzen. Zum anderen hielt die elektronische Rechnung hier schneller Einzug, da Privatpersonen nicht der Umsatzsteuergesetzgebung unterliegen und keinen Vorsteuerabzug geltend machen können.

Bis zum Jahr 2011 herrschte bei Versendern und Empfängern von Rechnungen noch Unsicherheit darüber, in welcher Form elektronische Rechnungen mit oder auch ohne Signatur zum Vorsteuerabzug berechtigen. Doch seit dem Steuervereinfachungsgesetz sind diese Unsicherheiten vollständig ausgeräumt. Jede Rechnung, die die im §14 (4) des UStG genannten Daten enthält und die eine Freigabeprüfung im Unternehmen durchlaufen hat, wird anerkannt und ist einer Papierrechnung gleichgestellt.

Prozesse für die E-Rechnung „fit“ machen

Die Menge der Papierrechnungen wird also weiter abnehmen. Wir erwarten sogar, dass die Geschwindigkeit dieser Abnahme weiter zunimmt. Diese Erwartung spiegeln sich auch in den „Trends in der Informationslogistik“ für dieses Jahr wider.
Jetzt liegt es an den „Nachzüglern“ ihre Prozesse fit für die elektronische Rechnung zu machen. Diese Ertüchtigung betrifft zunächst die Verarbeitung im Input-Management. Ausdrucken der E-Rechnungen gilt nicht. Das Original ist das elektronische Dokument, nicht sein Abbild in Papierform. Für eine effiziente Bearbeitung sollten die Workflows im empfangenden Unternehmen angepasst werden, um die elektronischen Rechnungen prüfen, freigeben und buchen zu können. Und zu guter Letzt sind gegebenenfalls Anpassungen am Archiv erforderlich, denn selbstverständlich gelten die Aufbewahrungsfristen auch für die E-Rechnung.

Unternehmen, die bereits ihre Prozesse so angepasst haben, dass elektronische Eingangsrechnungen problemlos verarbeitet werden, können gerade kleinere Lieferanten bei der Erstellung von elektronischen Rechnungen unterstützen. Sie können zum Beispiel Lieferantenportale anbieten, bei denen E-Rechnungen erzeugt werden, die dann sowohl dem Versender als auch dem Empfänger helfen, Kosten zu sparen.

Zu guter Letzt möchte ich noch mit einem durch die Fraktion der De-Mail und E-Postbrief-Anbieter verbreiteten Märchen aufräumen. Sie behaupten, dass De-Mail oder E-Postbrief für den Versand von Rechnungen erforderlich sind.
Der Absender hat bei Einsatz von De-Mail oder E-Postbrief zwar die Sicherheit der Zustellung und der Empfänger weiß, von wem die De-Mail oder der E-Postbrief versandt wurden. Aber dies ist für Rechnungen im Hinblick auf den Vorsteuerabzug gar nicht entscheidend. Denn es ist nicht wichtig wie das Dokument das Unternehmen erreicht hat. Denn allein der Inhalt und die innerbetriebliche Prüfung entscheiden über die Korrektheit des Dokuments und die Möglichkeit zum Vorsteuerabzug.
Organisationen sollten sich also genau überlegen, ob die De-Mail oder der E-Postbrief hier einen Mehrwert gegenüber der kostenlosen E-Mail stiften können.

Weiterführende Links:

BITKOM: 10 Merksätze für elektronische Rechnungen

Titelfoto: Little Piltrafilla / flickr.com

Leserwertung

Bildquellen

Autor: Stefan Willuda

Stefan Willuda war bis November 2014 Berater der MailConsult GmbH aus Berlin. Davor war er Leiter der Abteilung Document Services bei der Festo AG. Seine Schwerpunktthemen waren Projektmanagement, Wirtschaftlichkeitsbetrachtungen, Strategien für Inhouse-Dienstleistungen, In- und Outsourcing-Strategien, sowie Arbeitsorganisation im Input- und Output-Management. Motto: Wenn es gelingt, die beteiligten Menschen für eine gemeinsame Vision zu begeistern, werden selbst herausfordernde Umsetzungsprojekte ein Erfolg. (Stefan Willuda auf Xing)

167 Reaktionen auf “E-Rechnung: Unternehmen sagen Papierrechnung den Kampf an

  1. Evelype

    Topical Propecia Hair Follicle Buy Synthroid Using Paypal 1 Mg Finasteride Side Effects Propecia viagra cialis Buy Methotrexate 2 5 Mg No Rx Overnight Cialis Tadalafil 10mg Prix

    Antworten
  2. cost of cialis

    If you are interested to learn SEO methods then you must read this piece of writing, I am sure you will get much more from this paragraph concerning SEO.

    Antworten
  3. viagra 50 mg

    All right I am also in hunt of Flash tutorials, as I desire to learn more regarding flash, so if you have please post it here.

    Antworten
  4. cialis coupons

    Hello it’s me Fiona, I am also visiting this web site daily, this web site is in fact nice and the people are actually sharing pleasant thoughts.

    Antworten
  5. tadalafil 20mg

    I all the time emailed this weblog post page to all my associates, for the reason that if like to read it after that my contacts will too.

    Antworten
  6. tadalafil tablets

    Hurrah, what a quality it is! Since mostly YouTube video tutorials have no good feature, however this is truly a fastidious quality video.

    Antworten
  7. cialis 5 mg

    What’s up, can any body help me how to download this video tutorial from this website, I have watched and listen it at this time but wish for to get it.

    Antworten
  8. tadalafil tablets

    Hmmm, yup no doubt Google is finest in favor of blogging but nowadays word press is also fastidious as a blogging as its Search engine optimization is pleasant defined already.

    Antworten
  9. cialis 20mg

    I got so bored today afternoon, but while I watched this YouTube humorous clip at this web site I become fresh and happy too.

    Antworten
  10. cialis coupon

    If some one desires expert view about running a blog then i advise him/her to pay a quick visit this web site, Keep up the good work.

    Antworten
  11. cialis coupon

    Hello every buddy, it’s a enormous fun at at this place watching these funny YouTube movies at at this place, fastidious material, thanks to admin of this site

    Antworten
  12. cialis online

    What’s up every buddy, it’s a impressive entertaining at here watching these funny YouTube video clips at at this place, fastidious stuff, thanks to admin of this site

    Antworten
  13. cialis prices

    Hi there to all, since I am really keen of reading this web site’s post to be updated on a regular basis. It contains nice stuff.

    Antworten
  14. cialis on line

    Hi there to all, how is all, I think every one is getting more from this site, and your views are fastidious for new users.

    Antworten
  15. tadalafil tablets

    Hi Jackson, if you are a new net user afterward you have to pay a quick visit all the time this web page and read the updated posts at at this place.

    Antworten
  16. cialis 20mg

    I all the time used to study piece of writing in news papers but now as I am a user of web therefore from now I am using net for content, thanks to web.

    Antworten
  17. tadalafil generic

    Ahaa, its good conversation regarding this piece of writing at this place at this blog, I have read all that, so now me also commenting at this place.

    Antworten
  18. cialis pills

    Asking questions are in fact pleasant thing if you are not understanding something entirely, but this post offers nice understanding yet.

    Antworten
  19. cialis cost

    Hello, it’s understandable paragraph along with this YouTube video; I can’t think that one can not understand this trouble-free piece of writing having with video presentation.

    Antworten
  20. buy cialis

    Link exchange is nothing else however it is just placing the other person’s weblog link on your page at proper place and other person will also do similar in favor of you.

    Antworten
  21. generic cialis tadalafil

    Link exchange is nothing else however it is just placing the other person’s weblog link on your page at suitable place and other person will also do same in favor of you.

    Antworten
  22. generic cialis

    Hi there to all, I am also genuinely keen of learning PHP programming, except I am new one, I forever used to read content related to Personal home page programming.

    Antworten
  23. buy cialis online

    What’s up all, here every person is sharing such familiarity, therefore it’s pleasant to read this blog, and I used to pay a visit this blog daily.

    Antworten
  24. tadalafil generic

    Hi there dear, are you enjoying with this comical YouTube video? Hmmm, that’s pleasant, I am as well watching this YouTube comical video at the moment.

    Antworten
  25. cialis 20mg

    For newest news you have to go to see the web and on the web I found this website as a best site for newest updates.

    Antworten
  26. buy cheap cialis online

    Hello i am kavin, its my first occasion to commenting anywhere, when i read this paragraph i thought i could also create comment due to this sensible piece of writing.

    Antworten
  27. buy cialis online

    If any one desires to be a successful blogger, after that he/she must look at this piece of writing, as it consists of al} techniques related to that.

    Antworten
  28. cialis 20mg

    For most up-to-date news you have to go to see web and on world-wide-web I found this web site as a most excellent website for most recent updates.

    Antworten
  29. tadalafil 20mg

    Such are genuinely awesome YouTube video clips, its my good fortune to go to see this web page and finding these cool YouTube video tutorials.

    Antworten
  30. cialis generic

    YouTube video lessons are well-known in entire globe, since it is the largest video sharing site, and I turn out to be too cheerful by watching YouTube movies.

    Antworten
  31. tadalafil generic

    What’s up, the whole thing is going sound here and ofcourse every one is sharing information, that’s in fact fine, keep up writing.

    Antworten
  32. tadalafil 20mg

    I every time emailed this website post page to all my friends, for the reason that if like to read it then my links will too.

    Antworten
  33. cialis 20mg

    My grand father constantly used to watch YouTube humorous video tutorials, hehehehehe, as he wants to be happy always.

    Antworten
  34. cialis online

    I have study much about free blogging sites, however I have no clear idea concerning that, can any one let know me which one is most excellent in support of free blogging?

    Antworten
  35. cialis 20mg

    Hello to every one, the contents existing at this website are genuinely awesome for people experience, well, keep up the good work fellows.

    Antworten
  36. cialis generic

    Your mode of explaining everything in this piece of writing is really pleasant, all be able to easily be aware of it, Thanks a lot.

    Antworten
  37. buy cialis

    There are also so many video uploading web pages, and these as well provide facility for distribution their videos, except I think YouTube is the best.

    Antworten
  38. cialis online

    I am genuinely keen of reading content on the topic of building up new weblog, or even regarding Search engine optimisation.

    Antworten
  39. tadalafil generic

    I have read much about free of charge blogging websites, except I have no clear idea concerning that, can any one tell me which one is best in support of free blogging?

    Antworten
  40. buy cialis online

    Hello to all, I am also actually eager of learning Personal home pages programming, except I am new one, I every time used to read articles related to PHP programming.

    Antworten
  41. buy cialis

    Yup, you are correct Google is the finest for blogging, Google’s web site also come up to quickly in search engines too.

    Antworten
  42. ShaylaJpeoi

    Revolutional update of captcha solution software „XRumer 16.0 + XEvil 4.0“:
    captcha recognition of Google (ReCaptcha-2 and ReCaptcha-3), Facebook, BitFinex, Bing, Hotmail, SolveMedia, Yandex,
    and more than 8400 another types of captchas,
    with highest precision (80..100%) and highest speed (100 img per second).
    You can use XEvil 4.0 with any most popular SEO/SMM programms: iMacros, XRumer, GSA SER, ZennoPoster, Srapebox, Senuke, and more than 100 of other programms.

    Interested? You can find a lot of demo videos about XEvil in YouTube.

    FREE DEMO AVAILABLE!

    See you later!

    Antworten
  43. Lenora Isgitt

    Whoa! This blog looks exactly like my old one!
    It’s on a completely different topic but it has pretty much the same page layout and design. Wonderful choice of colors!

    Antworten
  44. David Sanders

    Hi would you mind letting me know which web host you’re working with?
    I’ve loaded your blog in 3 different internet browsers and I must say this blog loads a lot faster then most.
    Can you recommend a good web hosting provider
    at a honest price? Thank you, I appreciate it!

    Antworten
  45. Belinda Carlson

    Woah! I’m really digging the template/theme of this site.
    It’s simple, yet effective. A lot of times it’s very hard to get that „perfect balance“ between superb usability and visual appearance.
    I must say you have done a awesome job with this. In addition, the blog loads
    extremely quick for me on Firefox. Excellent Blog!

    Antworten
  46. Neil Walker

    It’s perfect time to make some plans for the future and it is time to be happy.
    I’ve read this post and if I could I desire to suggest you some
    interesting things or tips. Maybe you could write next articles referring to this
    article. I desire to read even more things about it!

    Antworten
  47. Clyde Paul

    Ahaa, its good conversation concerning this paragraph at this place at this
    blog, I have read all that, so now me also commenting
    here.

    Antworten
  48. Anthony Reifsnyder

    hello there and thank you for your information – I have certainly picked up anything new from
    right here. I did however expertise some technical points using this website, since I experienced to reload the web site a lot of times previous to I could get it to load correctly.
    I had been wondering if your hosting is OK? Not that I am complaining, but sluggish loading
    instances times will often affect your placement in google
    and can damage your high-quality score if ads and marketing with Adwords.
    Anyway I’m adding this RSS to my email and could look out for much more
    of your respective exciting content. Ensure that you update this again soon.

    Antworten
  49. Nancy Frye

    Heya i’m for the first time here. I came across this board
    and I in finding It truly helpful & it helped me out a lot.
    I hope to present something back and help others like you aided me.

    Antworten
  50. Deena Mcguire

    I am sure this article has touched all the internet
    visitors, its really really fastidious paragraph on building up new web site.

    Antworten
  51. Wanda Creamer

    I have been surfing on-line greater than 3 hours these
    days, but I by no means found any attention-grabbing article like yours.

    It is beautiful price enough for me. Personally, if all website owners and bloggers made good content
    material as you did, the internet will probably be a
    lot more helpful than ever before.

    Antworten
  52. Terry Miller

    Way cool! Some extremely valid points! I appreciate you writing this article plus the rest of the website
    is very good.

    Antworten
  53. Christopher Ortiz

    Its like you read my thoughts! You appear to understand so much about this, such as you wrote
    the e book in it or something. I feel that you simply can do with
    some percent to pressure the message house a bit, however instead of that, this is magnificent
    blog. An excellent read. I will certainly be back.

    Antworten
  54. Leonard Ahrens

    Greetings from Florida! I’m bored at work so I decided to browse your site on my iphone during lunch break.
    I love the information you provide here and can’t wait to take a look when I get home.
    I’m shocked at how quick your blog loaded on my
    cell phone .. I’m not even using WIFI, just 3G .. Anyways, fantastic site!

    Antworten
  55. Frances Evans

    Woah! I’m really enjoying the template/theme of this website.
    It’s simple, yet effective. A lot of times it’s tough to get that „perfect balance“ between user friendliness and
    visual appearance. I must say you have done a superb job with this.

    Also, the blog loads very quick for me on Opera. Outstanding
    Blog!

    Antworten
  56. Linda Parker

    I am sure this paragraph has touched all the internet viewers, its really really
    fastidious piece of writing on building up new website.

    Antworten
  57. Thomas Swimm

    I really love your blog.. Great colors & theme. Did you build this site yourself?

    Please reply back as I’m trying to create my very own site and want to find out where you got this from or exactly what the theme is called.
    Many thanks!

    Antworten
  58. Thomas Cancel

    It’s appropriate time to make some plans for the future
    and it is time to be happy. I’ve read this
    post and if I could I want to suggest you some interesting things or tips.

    Perhaps you could write next articles referring to this
    article. I desire to read more things about it!

    Antworten
  59. Kathryn Sharp

    It is the best time to make some plans for the longer term and it is time to be happy.
    I have read this post and if I may I desire to counsel
    you some interesting things or suggestions. Maybe you could write subsequent articles referring
    to this article. I desire to read more issues approximately it!

    Antworten
  60. Robert Cava

    Hi there! I realize this is somewhat off-topic but I had to ask.
    Does operating a well-established blog like yours take a massive amount work?
    I’m brand new to operating a blog however I do write in my diary
    on a daily basis. I’d like to start a blog so I
    will be able to share my experience and thoughts online. Please let me know if you have
    any kind of ideas or tips for brand new aspiring blog owners.

    Thankyou!

    Antworten
  61. James Callard

    I am sure this paragraph has touched all the internet viewers, its really really
    pleasant post on building up new webpage.

    Antworten
  62. Wendy Knox

    It is appropriate time to make some plans for the future and it is time to be happy.
    I’ve read this post and if I could I wish to suggest you some interesting things or
    advice. Perhaps you can write next articles referring
    to this article. I desire to read even more things about it!

    Antworten
  63. Kevin Odell

    Hi would you mind letting me know which webhost you’re working with?
    I’ve loaded your blog in 3 different internet browsers and I must say this blog loads a
    lot faster then most. Can you suggest a good internet hosting provider at a reasonable price?
    Thanks, I appreciate it!

    Antworten
  64. Judy Curry

    As I site possessor I believe the content matter here is rattling great , appreciate it for your efforts. You should keep it up forever! Best of luck.

    Antworten
  65. Warren Phillips

    I have been browsing online more than 3 hours today, yet I never found any interesting article
    like yours. It’s pretty worth enough for me. In my opinion,
    if all webmasters and bloggers made good content as you did, the internet will be much more
    useful than ever before.

    Antworten
  66. Matthew Visser

    I’ve been browsing on-line more than 3 hours nowadays, but I by
    no means found any interesting article like yours. It’s lovely worth sufficient for
    me. In my view, if all website owners and bloggers made just
    right content as you probably did, the web will be much more useful
    than ever before.

    Antworten
  67. John Mata

    Hello there, I discovered your website by way of Google while looking for a similar topic,
    your website got here up, it looks great. I’ve bookmarked it in my
    google bookmarks.
    Hello there, simply became alert to your blog via Google, and found that it’s truly informative.
    I am gonna watch out for brussels. I will appreciate should
    you proceed this in future. Numerous folks might be benefited
    out of your writing. Cheers!

    Antworten
  68. Sherie Allen

    I would like to thank you for the efforts you have put in writing this website. I’m hoping the same high-grade web site post from you in the upcoming as well. Actually your creative writing abilities has inspired me to get my own web site now. Actually the blogging is spreading its wings rapidly. Your write up is a great example of it.

    Antworten
  69. Barbara Meschke

    Ahaa, its nice conversation regarding this article here at this website, I have read all that,
    so at this time me also commenting here.

    Antworten
  70. Tara Meyers

    It’s very straightforward to find out any matter on web as compared to textbooks, as I found this post at this site.

    Antworten
  71. Daniel Hall

    It is perfect time to make a few plans for the longer term and it is time to be happy.
    I’ve learn this publish and if I may just I wish to recommend you some interesting issues or suggestions.
    Maybe you could write subsequent articles referring to this article.

    I wish to read even more issues approximately it!

    Antworten

Schreibe einen Kommentar

Deine E-Mail-Adresse wird nicht veröffentlicht. Erforderliche Felder sind markiert *